Documentation Assistant - Madrid city

Description

We operates within the aircraft maintenance industry, supporting safe, compliant and efficient aviation operations. We are currently looking for a Documentation Assistant to join our team and support maintenance activities through accurate documentation control and technical data management.
This role is suitable both for candidates who are ambitious and motivated or have previous aviation experience, the skills needed, attention to detail, and the right mindset for working in a regulated, fast-paced environment.

Please note: CVs must be submitted in English.

Main Responsibilities
- Accurate entry and maintenance of technical and operational data in company IT systems
- Preparation and compilation of job cards and technical service packages
- Review and verification of documentation to ensure compliance with internal procedures, quality standards, and regulatory requirements
- Scanning, archiving, and structuring documentation in line with traceability and audit requirements
- Preparation of documentation for internal use and external release
- Day-to-day documentation and administrative support to the Planning Department
- Contribution to process improvement, documentation accuracy, and workflow efficiency

Requirements and Qualifications
- Previous experience in aviation or technical documentation is an advantage, but not mandatory
- Candidates with experience in document control, administration, logistics, quality, or regulated environments are encouraged to apply
- Strong attention to detail and ability to work with structured information
- English proficiency at minimum B2 level
- Confident use of Microsoft Office applications
- Willingness to work on a rotational schedule, if required
- Valid EU/EEA passport or unrestricted right to live and work in the European Union
Full training and onboarding will be provided to motivated candidates without prior aviation experience.

Ideal Candidate Profile
We are particularly interested in professionals who demonstrate:
- A strong eye for detail and a high sense of responsibility
- Initiative, ownership, and a proactive attitude
- Ability to stay focused, thorough, and accurate under time pressure
- Strong organisational and prioritisation skills
- A goal-oriented mindset with the ability to follow processes precisely
- Curiosity, adaptability, and the ability to learn quickly
- Comfort working in energetic, fast-moving environments
- A team-oriented attitude with clear and professional communication

Experience with digital systems or quality tools (e.g., AMOS, Q-Pulse, WEHLA, or similar) is a plus, but not required.

What We Offer
- A genuine opportunity to enter and grow within the aviation MRO industry
- Structured onboarding and exposure to aviation maintenance documentation processes
- An international, dynamic working environment
- Continuous learning and professional development
- Long-term career progression opportunities within aviation maintenance and planning
- Competitive salary package, aligned with experience and role requirements

Equal Opportunity Statement
We are committed to fair, merit-based employment practices.
All applications are evaluated based on qualifications, experience, and the ability to meet the essential requirements of the role.