Administrative & Operations Coordinator - Marbella, Málaga

Description

Legal, Sales, Marketing & Customer Support for a leading luxury real estate company on the Costa del Sol, specialising in property sales, rentals, and property services. Due to our continued growth, we are looking for an enthusiastic, highly organised, and customer-oriented Administrative & Operations Coordinator to join our team in Marbella.

This is a varied role for a true all-rounder who enjoys taking responsibility, working with people, and supporting multiple departments within a dynamic international environment.

Your Role
As Administrative & Operations Coordinator, you will play a central role in the day-to-day operations of the company, providing administrative, commercial, and customer support across our legal, sales, rentals, and marketing department.

Key Responsibilities
Legal & Administrative Support
•Assist the legal department with administrative and organizational tasks.
•Collect and process documentation from official authorities, notaries, town halls, utility companies, banks, and other institutions.
•Monitor administrative procedures and deadlines.
•Maintain accurate records and organize company documentation.
•Prepare and process forms, and client files.
Social Media & Marketing Support
•Assist in creating engaging content for social media platforms.
•Support the planning, scheduling, and publishing of property listings, stories, and promotional campaigns.
•Help maintain and strengthen our brand presence.
•Create presentations, brochures, and marketing materials.
Rental & Property Services Support
•Provide administrative support to the rental and property service department.
•Coordinate appointments, service requests, and client communications.
•Assist with property onboarding and rental administration.
•Ensure excellent customer service for property owners and tenants.
Sales Department Support
•Manage CRM updates and maintain accurate client records.
•Support the sales process from inquiry through completion.
•Lead qualification through customer contact.
What We Are Looking For
•Excellent organisational and administrative skills.
•Customer-focused personality with strong communication and interpersonal skills.
•Commercial mindset with a proactive and solution-oriented attitude.
•Ability to multitask, prioritise, and work independently.
•Strong attention to detail and a high level of accuracy.
•Good knowledge of basic AI tools.
•Good knowledge of Microsoft Office and digital tools.
•Experience with social media platforms and content creation.
•Fluent in both Spanish and English (spoken and written), with native-level proficiency in at least one of these languages.
•Must currently reside in the Marbella area.
•Valid driving licence and willingness to travel locally for administrative tasks and document collection.
•Previous experience in administration, real estate, legal support, hospitality, customer service, or a similar role is highly valued.
•Professional appearance and a positive, can-do attitude.

What We Offer
•A varied and responsible position within a growing luxury real estate company.
•An international and professional working environment.
•Direct involvement in sales, rentals, legal administration, and marketing activities.
•Opportunities for professional development and career growth.
•Competitive salary based on experience and qualifications.
•A dynamic workplace where initiative, ownership, and performance are valued.

Interested?
Would you like to become part of our team and contribute to one of the leading luxury real estate companies on the Costa del Sol?
Send your CV and a short motivation letter and tell us why you would be a great fit for our team.